Increase Gmail Storage! Learn How to Delete Old Emails In Gmail

Summary: This 2-3 minute blog explores some simple steps users can take to keep their Gmail accounts clean and free of clutter. Contact GEEKAID Computer and Network Support, the IT experts, at https://www.geek-aid.com/ to discuss how they can help you keep your email accounts and all parts of your computer system operating at top performance.

Many people open their emails for the first time every day to an ocean of unwanted mail, from cheesy advertisements to noted cyber security scams. Mixed in with all the junk are emails that are important to you from known senders. Also, users tend to keep emails, thus creating an almost insurmountable cleanup job. However, many email services provide valuable tools and strategies for sifting through the junk and pairing it down to focus more on legitimate email exchanges. For example, Gmail offers several helpful remedies for cluttered Gmail storage:

• Archiving – Managing Gmail isn’t just about deleting old emails. Gmail offers the “Archive” function, which removes selected emails from the inbox and transfers them to your general mailbox or “All Mail” section. From there, you may search for them at any time. However, they will no longer clutter your inbox and distract you from the more critical tasks at hand.
• Create Separate Accounts For Personal and Business Gmail – Recognition of legitimately important business emails should not be hindered by a whirlpool of distracting personal emails. Separating accounts for business and personal emails makes the user more efficient at responding to emails promptly and helps better to delineate the boundaries of work time vs. personal time.
• Boomeranging – The Boomerang extension for Gmail is a terrific tool for scheduling the redelivery of selected emails at a later time or date. To add this feature:
  • Download “Boomerang for Gmail”
  • Grant Permission for Installation and Click “Continue to Installation”
  • Install the Boomerang Extension and Click “Add”
  • Reopen Gmail in a New Tab
  • By Clicking on “Boomerang” in the top right corner of the page, you can start scheduling redelivery for emails you select.
• Unsubscribe or Mark as Spam – In many cases, simply “Unsubscribing” to regular newsletters and email blasts will significantly reduce cluttered storage. “Mark as Spam” is another feature built into Gmail. However, use this feature judiciously and only mark suspicious emails as spam.
• “Mute” Group Email Threads – Before getting distracted by an endless loop of “Reply Alls,” including forwarded emails and replies from people you might not even know, By muting these emails, they will be automatically archived and available in “All Mail” if you need to retrieve them on a later date.
• Increase Gmail Storage – Gmail offers 15GB of email storage for free. Once you’ve done some cleaning up, click on the account icon in the upper right corner of the page, Select “Manage Your Google Account” and then scroll down to “Account Storage” to see how much storage space you have left. If you are close to the 15GB limit, you may either pay to increase your storage or delete a sufficient amount of emails to stay at the free 15GB level.
• Bulk Delete Gmails – Google Support https://support.google.com/mail/thread/14875498?hl=e offers these steps for bulkGmaill deletion:
  • “First, open your Gmail webpage interface
  • Using the Search box at the top, look down to the Search settings near the bottom of the box. Ensure that All Mail is selected
  • Click Search
  • If you wish to selectively delete, use the checkbox beside each email to selectively choose emails for deletion.
  • Use the master check box at the top of the page to select all emails on that page
  • Press/choose the Trash icon to delete
  • Remember to purge your Gmail Trash if you do not wish to wait 30 days for the emails to be permanently deleted.
  • Remember permanently deleted emails cannot be recovered.”
  • If you wish to mass delete, or if you have more than 1 page of results, and you are very sure that you wish to select all the found results:
  • Use the master check box at the top of the page to select all the emails on that page
  • Now a new option is shown below that master check box: All 50 conversations on this page are selected. Select all conversations that match this search. Click that to expand to include all found emails, not just the 50.
  • Click the option to select all conversations found
  • Press/choose the Trash icon to delete
  • Remember to purge your Gmail Trash if you do not wish to wait 30 days for the emails to be permanently deleted.
  • Remember permanently deleted emails cannot be recovered.”

IT Consulting Services Can Help You Manage and Protect Your Email Accounts and Other Private Data

Whether you work from home or in an office, you might not be aware of all the new IT issues presented over the last decade. These include threats to your emails, computer, network and all your devices. IT experts can assess all your specific needs and all aspects of your computer systems and networks, recommend solutions and keep your system running smoothly from the start. A modest investment in professional IT assistance is a smart way to protect your private data and get the most out of your computers, networks, mobile devices and all your online activities. In addition, they can free up your time to concentrate on more substantial business or personal tasks.

GEEK-AID^® Computer and Network Support provides world-class IT consulting services and specializes in customized network design and support, computer repairs, installations, updates, and maintenance for homes and small to midsized businesses. GEEK-AID knows all about bloatware and how it can slow you down. GEEK-AID^®'s team of experts is comprised of top specialists in different areas of IT services, serving clients on-site and remotely for Macs, PCs and all your connected devices, including new ones that are part of the ever-expanding IoT. They can answer all your IT questions, from “How can I manage 1000’s of emails?” to “When do I need to upgrade my computer hardware?” More importantly, when your home or business computer and other devices go down, they will perform on-site computer repairs if required. And the GEEK-AID^® team doesn't clock out at five o'clock on Friday. Instead, they are available to you 24/7, remotely or in person, to ensure your computers, network and data stay up-to-date, healthy and secure. As your business grows, expands its network and adds more devices such as smart controls, smart devices, wireless access and remote access, your network's cybercrime vulnerability and need for cyber security will grow, too. So, in addition to maintaining the hardware, software and security, employee training and regular IT support should be ongoing, including learning how to access the most helpful features your connected devices can offer.

Call (877) GEEK-AID (877-433-5243) to discuss all the ways they can maintain and secure your email accounts and all aspects of your home or SMB computer system.